These Ocean Applications follow documents form emergence/reception, through departments, to final settling and archiving. Data on documents being processed or on documents processed and closed earlier are available in any moment.
Applications improve quality of service to external subjects as information on each document is available at any moment – there are no “lost” documents, and all delays are identified. The application improves productivity by providing review of all tasks, work and overload of each department, executive and each official.
It operates either as a standalone system or as a part of the Integrated Information System.
> Document Management and Archiving
FUNCTIONS AND FEATURES
Reception, classification and registering of incoming requests, posts, materials and acts
Dispatching of documents to departments - assigning
Document tracking within departments, department units, divisions
Document change tracking
Presenting of documents being processed and their status
Presenting of items being and not being processed
Individual and cumulative data presenting
Reports by place of processing: departments, department unit, officials
Reports by periods: daily, weekly, monthly, quarterly, annually
Archiving: indexing, scanning – conversion into suitable electronic form
Transfer of index attributes (date of a document, type, classification, assortment, name, etc.) from the Document Management to Archiving
Memory space manipulation for Archive
Presenting of electronic copies of archived documents with no need for physical distribution
Printing of a document and endorsement on request of third parties, with no need for original print Archive.
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